Class passes that count themselves.
Clients book from your Instagram link and check themselves in with the pass on their phone. One visit comes off, once. At the end of the month you know who taught what and what each coach earned. They buy the pass on their phone too.
What you stop doing.
Ticking names on a list, counting what is left on every pass, and the coaches' sums at month-end.
- The paper list at the doorClients check themselves in from their phone.
- "How many do I have left?"The pass on their phone shows it.
- Messaging everyone when a class is offCancel it; everyone booked who left an email is told.
- The coaches' sums at month-endEach visit is credited to its coach at what it was worth.
Mari's Tuesday, start to finish.
- Client
Buys a 10-class pass on their own phone.
- Client
Books Tuesday's class from your link, then scans the QR by the door to check in.
- Qruuk
Takes one visit off, fills the roster and keeps a full class full.
- Qruuk
Credits the visit to the class's coach, and nudges anyone who booked and didn't come.
Passes sold at the desk, or on their phone.
- Your price list on your phoneOn the Counter, Qruuk's selling screen: passes, memberships, drop-ins and tickets. Set them up once; to sell, tap one. On Core.
- Card on their own phoneThe money goes straight to your own account at the payment provider.
- Cash in one tapRecord a cash or already-paid sale and the pass or ticket is issued to their phone. On Core.
- Bank transfer with a referenceQruuk shows your IBAN and a reference number; you confirm when the money arrives. On Core.
- Memberships that renewA monthly membership renews by saved card or a one-tap link; three failed tries end it.
Every sale counted, invoiced and in your books.
- Who taught what, and what they earnedA monthly report per coach: classes, visits and their share, as a CSV. Qruuk works out the sums; you pay.
- The month for your bookkeeperOn Pro: the month's sales as a spreadsheet, per day and way of paying, with the VAT worked out at your rate.
- An invoice for every saleThe buyer ticks "I need an invoice" and adds their company. It is in your name, numbered, with the VAT.
- Straight into Merit Aktiva or e-arveldajaEach paid sale goes over as an invoice with its payment. Nobody types it in again.
The next step runs by itself.
Turn on the follow-ups you would otherwise do by hand, and send every sale and visit to the tools you already use.
- A class is offCancel it and everyone booked who left an email is told, with a link to book another.
- Every check-in to a spreadsheetWith a webhook and Zapier, Make or n8n, each check-in adds a row to Google Sheets: date, class, client.
- Booked and didn't comeThe next morning: "We missed you yesterday. See you Thursday?", sent in your name.
- One visit leftWhen a pass is nearly used up, the client gets a link to buy the next one.
Your AI assistant can set up and run your account.
Connect Claude or ChatGPT to Qruuk with one address, tick what it may do, and ask. Anything that costs money waits for your approval.
- “Here is my timetable. Put it on Qruuk as weekly classes, 12 places each, coach Kati unless I say otherwise.”
- “Who booked tomorrow's 07:00 class, and who didn't come last week?”
- “Add a 10-class pass for €90 that people can buy at the counter.”
What it won't do, and what it costs.
- No one-to-one appointments: a class with one place works for a private session.
- Qruuk works out each coach's share; it doesn't pay them.
- On Core: €29 a month, 5 seats, nothing metered. Try it on Free first.
Leave the boring part to us.
Start free, set up what you sell, and let Qruuk keep count. No card details needed.
Start freeWill Qruuk fit your business?
Tell us what you do, or give us your website. We email you what Qruuk would set up for you, what it won't do, and what it costs. Often nothing.
Check your inbox. The link in the email shows your proposal. It can take a minute.
Or tell us what you do: hello@qruuk.com