Memberships at the door, without a front desk.
An old tablet by the door shows a QR that changes every 30 seconds. Members scan it with their own phone and the membership says whether it is valid, and if not, why. It renews by itself each month, and the reminders go out without you.
What you stop doing.
Checking who has paid, chasing memberships that ran out, and standing at the door.
- Standing at the doorThe door screen shows the code; members scan it themselves.
- Guessing who has paidA membership works only between its dates, and says so.
- Chasing renewalsMemberships renew on their own, and you see the ones that failed.
- Losing scans in the basementWith no signal, a coach scanning on the Counter keeps going; each scan counts once when the connection is back.
Jaan at Box 41, 06:30.
- Member
Scans the code on the door screen with their own phone.
- Qruuk
Checks the membership: valid to a date, visits left, or expired, and says why.
- Qruuk
Renews the membership on its date by saved card, and stops it after three failed tries.
- Qruuk
Reminds a member whose membership is ending, and writes to one who stopped coming.
Sold at the door, renewed every month.
- Your price list on your phoneOn the Counter, Qruuk's selling screen: passes, memberships, drop-ins and tickets. Set them up once; to sell, tap one. On Core.
- Memberships that renewA monthly membership renews by saved card or a one-tap link; three failed tries end it.
- Card on their own phoneThe money goes straight to your own account at the payment provider.
- Cash in one tapRecord a cash or already-paid sale and the pass or ticket is issued to their phone. On Core.
- Refunds from the appRefund a sale on your phone, and the refunded pass stops working. On Core.
Every sale counted, invoiced and in your books.
- The month for your bookkeeperOn Pro: the month's sales as a spreadsheet, per day and way of paying, with the VAT worked out at your rate.
- Who taught what, and what they earnedA monthly report per coach: classes, visits and their share, as a CSV. Qruuk works out the sums; you pay.
- Straight into Merit Aktiva or e-arveldajaEach paid sale goes over as an invoice with its payment. Nobody types it in again.
The next step runs by itself.
Turn on the follow-ups you would otherwise do by hand, and send every sale and visit to the tools you already use.
- Every check-in to a spreadsheetWith a webhook and Zapier, Make or n8n, each check-in adds a row to Google Sheets: date, class, client.
- Membership ending soonSeven days before it ends, the member gets a reminder and a link to the next one.
- Not back in 30 daysA short note to a regular who stopped coming, if they agreed to hear from you.
- Booked and didn't comeThe next morning: "We missed you yesterday. See you Thursday?", sent in your name.
Your AI assistant can set up and run your account.
Connect Claude or ChatGPT to Qruuk with one address, tick what it may do, and ask. Anything that costs money waits for your approval.
- “Who hasn't been back in 30 days?”
- “Which memberships end this week?”
- “Who checked in this morning, and whose membership has run out?”
What it won't do, and what it costs.
- Qruuk opens no doors or turnstiles: the screen shows the code, a coach sees who is in.
- On Core: €29 a month, 5 seats, nothing metered. Try it on Free first.
Leave the boring part to us.
Start free, set up what you sell, and let Qruuk keep count. No card details needed.
Start freeWill Qruuk fit your business?
Tell us what you do, or give us your website. We email you what Qruuk would set up for you, what it won't do, and what it costs. Often nothing.
Check your inbox. The link in the email shows your proposal. It can take a minute.
Or tell us what you do: hello@qruuk.com