Attendance for the board, without the clipboard.
Every training group is on one schedule. Members check in from their phone or the coach adds them by name, and each check-in can land in the club's spreadsheet. Season fees come in by transfer with a reference, or in cash. Or by card on the parent's phone, with an invoice for whoever needs one.
What you stop doing.
Attendance sheets for the board, matching season fees to bank transfers, and invoices for parents.
- The attendance clipboardThe roster fills itself, with who booked and who came.
- Matching transfers by handEach sale has its own reference; you confirm it when it arrives.
- Writing invoices for parentsThe invoice is issued with the sale, in the club's name.
- "Which coach ran Tuesday's group?"Each class has a coach, and the monthly report counts it.
Robin's season, start to finish.
- Parent
Pays the season fee by transfer with the reference Qruuk gives, or on their phone.
- Qruuk
Issues the invoice in the club's name and marks it paid when the money arrives.
- Member
Checks in at training, or the coach adds them by name on the roster.
- Your sheet
With a webhook and Zapier, Make or n8n, each check-in adds a row: date, group, member. The board's numbers are in the sheet.
Season fees by card, transfer or cash.
- Bank transfer with a referenceQruuk shows your IBAN and a reference number; you confirm when the money arrives. On Core.
- Card on their own phoneThe money goes straight to your own account at the payment provider.
- Cash in one tapRecord a cash or already-paid sale and the pass or ticket is issued to their phone. On Core.
- Memberships that renewA monthly membership renews by saved card or a one-tap link; three failed tries end it.
Every sale counted, invoiced and in your books.
- Who taught what, and what they earnedA monthly report per coach: classes, visits and their share, as a CSV. Qruuk works out the sums; you pay.
- An invoice for every saleThe buyer ticks "I need an invoice" and adds their company. It is in your name, numbered, with the VAT.
- Invoice now, paid laterFor companies that pay by transfer: the invoice goes out with the reference, and is marked paid when the money arrives.
- Straight into Merit Aktiva or e-arveldajaEach paid sale goes over as an invoice with its payment. Nobody types it in again.
The next step runs by itself.
Turn on the follow-ups you would otherwise do by hand, and send every sale and visit to the tools you already use.
- Every check-in to a spreadsheetWith a webhook and Zapier, Make or n8n, each check-in adds a row to Google Sheets: date, class, client.
- A class is offCancel it and everyone booked who left an email is told, with a link to book another.
- Membership ending soonSeven days before it ends, the member gets a reminder and a link to the next one.
- Qruuk in Zapier, Make and n8nPick Qruuk as the trigger and add the next step. Their webhook step does the same today.
Your AI assistant can set up and run your account.
Connect Claude or ChatGPT to Qruuk with one address, tick what it may do, and ask. Anything that costs money waits for your approval.
- “Put up our week: U10 Mon and Wed 17:00, U14 Tue and Thu 18:00, coach Mart.”
- “How many children came to each group in October?”
- “Send every check-in to this webhook: it is our Zapier step that fills the board's sheet.”
What it won't do, and what it costs.
- Qruuk works out each coach's share; it doesn't pay them.
- No calendar feeds yet: the schedule lives on the club's booking page.
- On Core: €29 a month, 5 seats, nothing metered. Try it on Free first.
Leave the boring part to us.
Start free, set up what you sell, and let Qruuk keep count. No card details needed.
Start freeWill Qruuk fit your business?
Tell us what you do, or give us your website. We email you what Qruuk would set up for you, what it won't do, and what it costs. Often nothing.
Check your inbox. The link in the email shows your proposal. It can take a minute.
Or tell us what you do: hello@qruuk.com